Mac mail signature not showing

How to solve six common OS X Mail problems

Email issues are among the more frustrating problems Mac users encounter. Occasionally email troubles are due to back-end server failures; more often, users may simply not know where to configure a specific email setting or troubleshoot a configuration option. Here's how to address some common email configuration settings.

SEE:OS X El Capitan: The smart person's guide

Mail cannot be moved to mailbox Trash

IMAP mail accounts occasionally encounter synchronization or connectivity trouble. Many users, including OS X El Capitan users, report the Mac Mail client generates an error when trying to delete messages. The error reads "An error occurred while moving messages to mailbox Trash."

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Users can try opening Mail, highlighting Mail's Trash folder, clicking Mailbox, selecting Use This Mailbox As, and choosing Trash Mailbox. Many users report that solution works. But it didn't for me when I encountered the error.

Instead, I solved the issue by electing not to store deleted messages on the server and updating the Mail client to reflect the new configuration by opening Mail, choosing Preferences, selecting the respective mail account, selecting Mailbox Behavior and deselecting the checkbox for Store Deleted Messages On Server.

No email signature appears

Just creating an email signature doesn't ensure it appears when composing email messages within an email account. And occasionally unintended changes result in an email signature no longer appearing when composing or replying to email messages.

Configure an email signature to appear by opening Mail, clicking Preferences from the Mail menu, and selecting Signatures. From the Signatures window, select the corresponding email account in the left pane and, using the Choose Signature drop-down menu, select the email signature you wish to use. A preview of the signature will appear within the right pane.

The wrong email signature attaches to messages

Occasionally the wrong email signature is associated with an email account. Correct the problem by opening Mail, clicking Preferences from within the Mail menu, and selecting Signatures as above. From the Signatures preferences, select the corresponding email account within the left pane, and select the correct email signature from the Choose Signature drop-down menu.

Unsure where to enter email server settings

Many users are unaware where inbound and outbound server addresses must be entered within Mail. When these values change, and there is a need to update the settings, they're lost. Fortunately, configuring Mail to accommodate an email adjustment is fairly easy.

Configure mail account settings by opening Mail, clicking Preferences, and selecting Accounts. Select the corresponding email account in the left-hand pane, and the account's settings will display in the right-hand pane, where they can be edited.

Users unsure of their email account settings can find help on Apple's website, where a Mail Settings Lookup page is dedicated to helping document an email account's settings. Apple also hosts documentation providing quick Mail tutorials, including how to set up an email account.

Junk Mail settings need configuring

Unsolicited email is a problem for just about everyone; Mac Mail users certainly aren't immune. The longer one uses an email address, the higher the likelihood the email account begins receiving spam. Configure OS X's built-in mail filtering tools using Junk Mail.

To configure Junk Mail settings, open Mail, choose Preferences from the Mail menu, and then click Junk Mail. Ensure the Enable Junk Mail Filtering box is selected, and then tweak the provided options, which include marking mail as junk or even performing custom actions you define when a message is considered junk. OS X users can also specify junk mail filtering exceptions from the Junk Mail window, including exempting contacts and previous recipients.

Don't like the new view

El Capitan Mail users can change the Mail view to the platform's older classic layout by opening Mail, selecting Preferences from the Mail menu, and choosing Viewing. Checking the Use Classic Layout box results in Mail displaying, by default, folders in a left-hand pane, individual messages in a top-right window, and the highlighted message's contents within a bottom-right window.

From the View Preferences window, users can also specify how many lines of a message should be displayed within a Preview (two is the default), whether unread messages should be displayed in bold, and whether most recent messages should be displayed at the top versus the bottom within conversations.

Also see

Sours: https://www.techrepublic.com/article/how-to-solve-six-common-os-x-mail-problems/

Many people have a number of signatures they like to use with various email correspondences and email addresses. You set these up in the "Signatures" section of Mail's preferences, but when you try to set a default signature to use, the "Choose Signature" menu is grayed out and set to "None".

In order to use this menu, you must first select one of your email accounts and then set the default signature for that account using this menu. There is no global setting for the default signature; rather, this is set on a per-account basis in Mail. This may not be apparent to some users, especially since Mail initially shows the "All Signatures" list with one highlighted. Additionally, while signatures are done on a per-account basis, they must first be associated with an account before you can choose one as the default. To do this, go to your "All Signatures" list and drag the ones you wish to use to their respective accounts. Then set each account's default signature.

Still not working? Delete signatures plist

Mail signatures are identified through the use of UUIDs (Universally Unique Identifiers) which are associated with your various email accounts through a property list called "SignaturesByAccount.plist". If there is something wrong with this plist file, deleting it may help Mail regain the ability to associate your signatures with their respective accounts again. This file is called "SignaturesByAccount.plist" and is located in the /username/Library/Mail/Signatures/ directory. Moving this file to the trash and relaunching Mail will clear your signature associations and allow you to set them up again.

Sours: https://www.cnet.com/news/mail-signature-preferences-stuck-on-none/
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Question:Q:Mail signatures not appearing in dropdown

Looks like no one’s replied in a while. To start the conversation again, simply ask a new question.

Question:Q:

In Mail for Sierra (10.12.1), my signatures and other preferences disappeared after my upgrade. I have reentered my signatures, but they don't show up in the dropdown menu in my compose window - only "None" or "Edit Signature" options. Screenshots below. How do I get the signatures into the dropdown?

User uploaded file

User uploaded file

~VIN,MacBook Pro (15-inch Mid 2010), macOS Sierra (10.12.1), Mail

Posted on Dec 19, 2016 8:39 AM

Answer:A:
Answer:A:

I had some issues with signatures after the upgrade, but I put that down to other issues. To solve my problem of signatures not appearing I took the following actions within Mail>Preferences>Signatures:

  1. dragged the signature(s) I wanted to the accounts I wanted
  2. highlighted the account where I wanted the signature to appear, and used the drop down box "Choose Signature" to select the default signature I wanted for that account
  3. performed this task for all other accounts where I wished for a signature to appear

I now see relevant signatures by default when I compose an email.

Posted on Dec 19, 2016 9:35 AM

View answer in context

Dec 19, 2016 11:00 AM in response to Lurkums In response to Lurkums

I had the signatures under All Signatures and the account that I wanted them in, but somehow dragging them to other accounts got them back in the dropdown. Thanks!

Dec 19, 2016 11:00 AM

View answer in context

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Dec 19, 2016 9:08 AM in response to Smeds128 In response to Smeds128

Update - after posting I noticed the update to 10.12.2. Updated the OSX but no change to this issue.

Dec 19, 2016 9:08 AM

Dec 19, 2016 9:35 AM in response to Smeds128 In response to Smeds128

I had some issues with signatures after the upgrade, but I put that down to other issues. To solve my problem of signatures not appearing I took the following actions within Mail>Preferences>Signatures:

  1. dragged the signature(s) I wanted to the accounts I wanted
  2. highlighted the account where I wanted the signature to appear, and used the drop down box "Choose Signature" to select the default signature I wanted for that account
  3. performed this task for all other accounts where I wished for a signature to appear

I now see relevant signatures by default when I compose an email.

Dec 19, 2016 9:35 AM

Dec 19, 2016 11:00 AM in response to Lurkums In response to Lurkums

I had the signatures under All Signatures and the account that I wanted them in, but somehow dragging them to other accounts got them back in the dropdown. Thanks!

Dec 19, 2016 11:00 AM

Dec 19, 2016 11:04 AM in response to Smeds128 In response to Smeds128

Smeds128 wrote:

dragging them to other accounts got them back in the dropdown. Thanks!

Yes, that is the customary fix.

Dec 19, 2016 11:04 AM

Dec 19, 2016 11:07 AM in response to Smeds128 In response to Smeds128

Probably best to mark the solution as 'fixed' so others with the same issue can see.

I suspect there have been some changes I can't remember in this area since El Crapitan. Since you run multiple accounts you are about to discover the "helpful" new aberration that means, if you have selected "Use best account" for sending, it will choose the account that corresponds to the domain of the first recipient to send from if the receiving domain matches one of your sending domains.

That's hard even to explain, It messes with your head when it does it!

Dec 19, 2016 11:07 AM

User profile for user: Smeds128 Smeds128

Question:Q:Mail signatures not appearing in dropdown

Sours: https://discussions.apple.com/thread/7793425

My email signature keeps disappearing from Mac Mail

email signature

If your email signature won't save or keeps disappearing when you add it to your Mac Mail, there's a fix for this:

  • Go to System Preferences > iCloud
  • Uncheck "documents & data"

This is a known issue with Apple Mail, you can read more about it here. It looks like Apple are aware of the issue and working on it.


Update: May 8, 2017

Thanks to user ttttttttttt who posted this on the Apple forums on May 8, 2017. The issue has still not been fixed by Apple however there is a second workaround if the above steps do not work for you.


This fixed it for me, in case anyone else googles this issue of disappearing Mail signatures in El Capitan.

  • Quit Mail.
  • System Preferences > iCloud > iCloud Drive > Options... > Turn Mail OFF (Important: this is NOT the first Mail you see, in the main iCloud window, this is the Mail in the iCloud Drive options window).
  • Open Mail.
  • Make the changes to your email signatures.
  • Quit Mail to save the changes.
  • Reopen Mail to check your changes are still there, then quit again.
  • System Preferences > iCloud > iCloud Drive > Options... > Turn Mail ON (Important: this is NOT the first Mail you see, in the main iCloud window, this is the Mail in the iCloud Drive options window...).
  • Open Mail and your changes should still be there.

Make sure to follow the above paths exactly as written. If it isn't working for you, you might be turning off the wrong Mail. See the important notes above.

Sours: https://emailsignaturerescue.com/support/all-supported-software/macos/apple-mail/my-email-signature-keeps-disappearing-from-mac-mail

Signature not mail showing mac

How to Set a Default Signature in Apple Mail

What to Know

  • Select Mail > Preferences > Signatures. Highlight an account, tap + to create a new signature, and name the signature.
  • Select Always match my default message font so the signature and message text match. Or select Format > Show Fonts to make changes.
  • Select Format > Show Colors to change signature color. Select Edit > Add Link to add a link. Drag an image to the signature area to add it.

This article explains how to set a default email signature in Apple Mail and use different signatures for different accounts. Instructions cover Mail for macOS 10.10 and later.

How to Set a Default Signature for an Account in Mac OS X Mail

To define the default signature for an email account in Mac OS X Mail, open the Mail application. Then:

  1. Select Mail > Preferences from the menu bar.

    The keyboard command is Command+, (comma).

  2. Go to the Signatures tab.

  3. Highlight the desired account in the left panel.

  4. Press the + button to create a new signature. Type a name that will help you recognize the signature, such as "Work," "Personal," "Gmail," or "Quote."

  5. Mail creates a default signature for you. Edit the signature's text in the area at the right of the window.

  6. Check the box next to Always match my default message font if you want the signature text to match the message text. Do not check this box if you want to change the font in your signature. To change the text, highlight it and select Format > Show Fonts in the menu bar. Make your selections in the Fonts screen.

  7. To change the color of all or part of your signature, highlight the text and select Format > Show Colors in the menu bar. Select a new color.

  8. To add a website link to your signature, type the main part of the URL, such as lifewire.com. Mail turns it into a live link. If you want to display the link's name instead of the URL, enter the name, such as Lifewire, highlight it, and select Edit > Add Link from the menu bar. Type the URL in the drop-down field and press OK.

  9. Add a small image to your signature by dragging it to the signature window. You can also drag entries in your Contacts app to the signature window, where they appear as vCards.

  10. Place a check in the box next to Place signature above quoted text.

  11. Close the Signatures preferences window to save the changes.

Every message you send from the chosen account will include the default signature you've just created.

Apply a Signature on the Fly

If you don't use a default signature with an account, you can select any signature you've set up for an email on the fly.

When you're writing a new message, opposite the From field on the right side of the screen is a Signature drop-down menu. After you finish typing your email, select the signature you want to use from the drop-down menu, and Mail adds it at the bottom of your message.

Thanks for letting us know!

Sours: https://www.lifewire.com/default-signature-os-x-mail-1172831

Create and use email signatures in Mail on Mac

You can create prepared text, called a signature, to include when you send email messages. For example, you can create one signature for your work email and another signature for your personal email.

The Mail Signatures preference pane showing a signature that contains formatted text and an image.

Open Mail for me

Create signatures

  1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

  2. In the left column, select the email account where you want to use the signature.

    If All Signatures is selected when you create a signature, you’ll need to drag the new signature to an email account before you can use it.

  3. Click the Add button below the middle column.

  4. In the middle column, type a name for the signature.

    The name appears in the Signature pop-up menu when you write a message.

  5. In the right column (the preview), create your signature.

    You can use the Edit or Format menus in Mail to change the font or layout, turn text into links, or check spelling. To add an image, drag it into the preview area.

If you want your signature to appear after the original text of messages you reply to or forward, deselect the “Place signature above quoted text” checkbox.

Delete signatures

  1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

  2. Select a signature in the middle column, then click the Remove button .

When you delete a signature from All Signatures, it’s deleted from any account that uses it.

Automatically add a signature to emails

You can choose a signature to automatically add to messages you send.

  1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

  2. Select an account in the left column.

  3. Click the Choose Signature pop-up menu, then choose a signature.

    If you have more than one signature for an account, Mail can automatically alternate between them—choose At Random or In Sequential Order from the pop-up menu.

If you want to stop having a signature automatically added to your messages, click the Choose Signature pop-up menu, then choose None.

Add a signature to emails yourself

  1. In the Mail app on your Mac, click the Signature pop-up menu in the message you’re writing.

  2. Choose a signature.

    If you don’t see an expected signature in the pop-up menu, choose Edit Signatures to open Signatures preferences and verify the signature is in the account.

Remove a signature from emails

  1. In the Mail app on your Mac, in a message you’re writing, click the Signature pop-up menu.

  2. Choose None.

Depending on how a recipient’s mail server handles signatures, your signature may appear as an attachment or image to the recipient.

If you use iCloud Drive on your Mac and other devices, and have Mail selected in iCloud Drive options, your signatures are automatically updated and available on those devices. See Use iCloud Drive to store documents.

If you need to send a signed PDF document, you can use Markup in Mail to create a handwritten signature and add it to the document. You can also use the Preview app to fill out and sign PDF forms.

See alsoSend and receive vCards in Mail on Mac

Sours: https://support.apple.com/guide/mail/create-and-use-email-signatures-mail11943/mac

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